REFURBISHMENT OF HUDUMA CENTRES IN BORDERLAND AREAS IN THREE (3) LOTS LOT 1: AMAGORO, BUSIA COUNTY, LOT 2: TAVETA, TAITA TAVETA COUNTY, LOT 3: MOYALE, MARSABIT COUNTY

Specific Procurement Notice

Request for Bids Small Works

(One-Envelope Bidding Process)

Country: Republic of Kenya

Name Of Project: Kenya Digital Economy Acceleration Project (KDEAP)

Contract Title: Procurement of Refurbishment Works for Huduma Centres in Borderland Areas;

Package

Site

County

Lot 1

Amagoro

Busia

Lot 2

Holili

Taita Taveta

Lot 3

Moyale

Marsabit

Loan No./Credit No.: 7289 - KE and 7290 - KE.

RFB Reference No.: KE – ICTA – 571738 – CW – RFB

• The Government of the Republic of Kenya (GoK) has received financing in the amount equivalent to US$390 Million from the World Bank towards the cost of the first phase of the Kenya Digital Economy Acceleration Project (KDEAP). The GoK intends to apply a portion of the proceeds of the credit to cover activities which include assisting the Huduma Kenya Secretariat (HKS) to deploy Huduma Centres in Borderland areas. The activity entails design and implement the refurbishment of Huduma Centres in borderland areas which host refugees and host communities. These centres intend to provide essential Government services, in high demand, efficiently to these marginalized population groups. This bid document covers the refurbishment of three (3) of the centres. This contract will be financed by World Bank: For this contract,the Borrower shall process the payments using the Direct Payment disbursement method, as defined in the World Bank’s Disbursement Guidelines for Investment Project Financing.

• The Information Communication Technology Authority, ICTA now invites sealed Bids from eligible Bidders for Procurement of Refurbishment Works for Huduma Centres in Borderland Areas. The scope of works includes but is not limited to the following activities to be executed within the periods as stated. Refurbishment of existing structures to house Huduma Centres as below;

Package

Site

County

Lot 1

Amagoro

Busia

Lot 2

Holili

Taita Taveta

Lot 3

Moyale

Marsabit

Bidders may bid for one, any combination, or all three (3) Lots. Bids will be evaluated on a Lot-by-Lot basis. Contracts will be awarded to the Bidder(s) offering the lowest evaluated responsive bid per Lot, subject to the Bidder meeting the cumulative post-qualification criteria (Turnover, Financial Resources, and Specific Experience) for the combination of Lots bid for.

The contract duration will be 270 days Construction and 180 days for Defects Liability Period (DLP)

3. Bidding will be conducted through National competitive procurement using Request for Bids (RFB) asspecified in the World Bank’s “Procurement Regulations for IPF Borrowers - Procurement in InvestmentProjects Financing” First Published in July 2016, Revised Fifth Edition, September 2023(“Procurement Regulations”), and is open to all eligible Bidders as defined in the ProcurementRegulations.

4. Interested eligible Bidders may obtain further information from the Information Communication Technology Authority’s Deputy Director, Supply Chain Management at procurement@icta.go.ke and inspect the Bidding document during office hours 8:00 AM to 5:00 PM allowing for official lunch hour break between 1.00PM – 2.00 PM. at the address given below;

Deputy Director, Supply Chain Management

Information and Communications Technology Authority

12th Floor, Telposta Towers, Kenyatta Avenue

P.O. Box 27150-00100, Nairobi, Kenya.

(+254) 20 667 6999

Email: procurement@icta.go.ke

5. The bidding document in English may be downloaded by interested Bidders from the ICTA’s website https://www.icta.go.ke/tenders or Public Procurement Information Portal website https://www.tenders.go.ke. Bidders who download the bidding documents are invited to notify the purchaser by e-mail with full contact details if they intended to participate, as this will facilitate issuance of notifications by the Purchaser during the procurement process, to all bidders where necessary.

6. Bids must be delivered to the address:

Information and Communications Technology Authority

12th Floor, Telposta Towers, Kenyatta Avenue

P.O. Box 27150-00100, Nairobi, Kenya.

+254 (20) 667 6999

On or before 10th November, 2026 at 1000 Hrs E.A.T.Electronic Bidding will not be permitted. Late Bids will be rejected.

Bids will be opened in public in the presence of the Bidders or their designated representatives and anyonewho chooses to attend at the address below:

Information and Communications Technology Authority

12th Floor, Telposta Towers, Kenyatta Avenue

P.O. Box 27150-00100, Nairobi, Kenya.

Immediately after the submission deadline 10th November 2026 at 1000 Hrs E.A.T.

7. All Bids must be accompanied by a separate, standalone Bid Security for each Lot bid for, in the form of an unconditional Bank Guarantee issued by a reputable commercial bank. Cumulative or joint Bid Securities covering multiple Lots under a single instrument will NOT be accepted and shall lead to the rejection of the Bid as non-responsive.

Bidders may bid for one or multiple Lots, but must submit an independent Bid Security corresponding strictly to the specific Lot(s) applied for, in the prescribed standard format of Kes. 2,500,000 (Two million five hundred thousand only) per LOT or equivalent in a freely convertible currency.

8. Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on thesuccessful bidder’s beneficial ownership, as part of the Contract Award Notice, using the BeneficialOwnership Disclosure Form as included in the bidding document.

9. The addresses referred to above are:

Jessy K. Maruti

Chief Executive Officer

The Information and Communications Technology Authority

12th Floor, Telposta Towers, Along Kenyatta Avenue

P.O. Box 27150-00100

NAIROBI, KENYA

info@ict.go.ke/procurement@ict.go.ke